Accounts Payable Analyst - Invoice Processing

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Job Overview

Job Purpose:

The Accounts Payable Analyst for Invoice Processing Team plays a crucial role in ensuring the accurate and timely processing of vendor invoices, contributing to efficient financial operations and strong vendor relationships. This position is responsible for handling a high volume of invoices (over 24,000 annually) for specific products/services, ensuring strict adherence to internal expense policies and facilitating prompt payments.

Key Responsibilities:

• Receive, review, and accurately process a high volume of vendor invoices daily within the Oracle system.
• Verify invoice compliance with internal expense policies, company procedures, and regulatory requirements.
• Identify and resolve discrepancies or issues related to invoices, collaborating with internal stakeholders and vendors as needed.
• Prepare and release payments promptly to ensure they are processed accurately before scheduled payment runs.
• Monitor payment status and follow up on any pending items to avoid delays.
• Maintain and accurately update the Management Information System (MIS) on a daily basis to ensure data integrity and traceability.
• Assist in generating reports related to invoice processing and payment status as required.
• Develop expertise in processing invoices across multiple product/service lines to enhance team flexibility and cross-functional support.
• Demonstrate adaptability and the ability to transition efficiently between various sub-processes with short notice, optimizing workflow and responsiveness.
• Actively participate in the training and onboarding of new invoicing team members and support cross-training initiatives for existing staff.
• Provide excellent customer service to internal departments and external vendors, addressing inquiries and resolving issues efficiently and professionally

Qualifications:

• High school degree required; a technical degree in Finance or a Bachelor's degree in progress (Administration/Finance/Accounting) is highly preferred.
• Foundational experience or educational background in finance, accounting principles, or the full accounting cycle.
• Advanced English proficiency (90% fluency in verbal and written communication) is required.
• Proficiency in Microsoft Office Suite, particularly Excel (intermediate to advanced Excel skills preferred for data manipulation).
• Strong computer system navigation skills with the ability to quickly learn new software and tools.

Core Competencies:

• Prioritization & Time Management: Demonstrated ability to manage multiple tasks, meet deadlines, and effectively prioritize workload in a fast-paced environment.
• Attention to Detail: Meticulous approach to data entry and verification, ensuring high levels of accuracy.
• Accountability: Takes ownership of tasks and responsibilities, delivering high-quality results consistently.
• Team Player: Collaborates effectively with colleagues, contributing positively to team goals and a supportive work environment.
• Customer Service Orientation: Strong commitment to providing excellent service to internal and external stakeholders.
• Proactivity: Identifies potential issues and takes initiative to resolve them or suggest improvements.
• Communication Skills: Excellent verbal and written communication skills for clear and effective interaction.

Desirable Skills & Experience:

• Previous experience in an Accounts Payable department or a high-volume data entry environment.
• Working knowledge of ERP systems (e.g., Oracle, SAP) and Procure-to-Pay (P2P) processes.
• High level of Portuguese proficiency (85%-90%) is a significant advantage.

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Job Family Group:

Operations - Services

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Job Family:

Accounting Operations

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Time Type:

Full time

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Most Relevant Skills

Please see the requirements listed above.

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Other Relevant Skills

For complementary skills, please see above and/or contact the recruiter.

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