Company Secretarial Assistant

Are you looking to further your career as a corporate governance professional to support the governance and legal entity management of UK based legal entities for a global financial institution? This role is in the heart of Citi’s Legal Company Secretarial team which supports both Board and Management. This includes a total of 6 Independent Non Executive Directors and the role involves frequent Board and Senior Management engagement. The team also supports 50+ UK entities which are active and where weekly legal and governance issues require attention.

By joining Citi, you will become part of a global organization whose mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress.

Team/Role Overview

The Company Secretarial Team operates out of offices in each of London and Belfast. In this role you will support, among others, Citi`s principal UK broker-dealer, Citigroup Global Markets Limited (CGML), one of the most material booking centres for Citi globally, and its UK incorporated banking entity, Citibank UK Limited (CUKL).  Both are regulated by the FCA and PRA and are subject to heightened governance standards, including a full range of Board committees and the requirement for independent non-executive membership and oversight.

What you’ll do

This role will involve full on the job training in a range of tasks to support the Boards and Committees of our UK regulated legal entities, as well as providing legal entity management support to a broad portfolio of other controlled entities in the UK. The role will face a wide range of internal and external stakeholders and departments and involve frequent interaction at a senior Executive level.
A typical day in the role will involve assisting in the organization of Board and Committee meetings, including agenda setting, meeting pack preparation, minute taking and logistics support. Additionally, the role involves legal entity management tasks such as Power of Attorney maintenance, maintenance of statutory registers, delegated signatory lists and responding to KYC requests.  More specific tasks might include:

• Organising Board and Committee meetings, liaising with Chairs, presenters and other attendees, gathering, review and distribution of materials for presentation to the meetings, preparation of agendas, attendance at meetings.
• Drafting and circulating minutes and following up with the business in respect of action items to be completed.
• Independently responding to email queries from the businesses.
• Keeping abreast of industry developments and regulatory changes.
• Maintaining the data integrity of all relevant databases, software and online portal facilities.
• Overseeing and maintaining of UK legal entities’ delegated signature lists, including collation of specimen signatures and bi-annual attestation.
• Maintaining and sharing, as requested, UK legal entity corporate data held by the department for KYC requests.
• Participating in corporate projects, including liquidations, returns of capital and other distributions, intra-group transfers, etc.
• Completing general duties, including but not limited to maintenance of UK structure charts, preparation of invoice payment requests, liaising with law firms and notaries and obtaining certificates of good standing from Companies House.

What we’ll need from you

• Experience in corporate governance. Previous Board and Committee meeting exposure, including drafting of minutes.
• The ability to establish rapport with a wide-range of businesses, particularly in relation to matters associated with Board and Committee meetings. Holding of chartered or studying towards graduate status from the Chartered Governance Institute ("CGI") would be an advantage.
• Strong attention to detail, ability to meet tight deadlines, excellent organizational skills.
• To work collegiately as part of a multi-jurisdictional team and the ability to travel between Belfast and London if required.
• To foster a positive environment through open communication and a commitment to completing assigned tasks to time, including working proactively and independently.
• Excellent verbal and written communication , as well as interpersonal skills and the ability to work under pressure and to deadlines.

What we can offer you

We work hard to have a positive financial and social impact on the communities we serve. In turn, we put our employees first and provide the best-in-class benefits they need to be well, live well and save well.

By joining Citi Belfast, you will not only be part of a business casual workplace with a hybrid working model (up to 2 days working at home per week), but also receive a competitive base salary (which is annually reviewed), and enjoy a whole host of additional benefits such as: 

• Generous holiday allowance starting at 27 days plus bank holidays; increasing with tenure.
• A discretionary annual performance-related bonus 
• Private medical insurance packages to suit your personal circumstances.
• Employee Assistance Programme  
• Pension Plan 
• Paid Parental Leave 
• Special discounts for employees, family and friends 
• Access to an array of learning and development resources 

Alongside these benefits, Citi is committed to ensuring our workplace is where everyone feels comfortable coming to work as their whole self every day.  We want the best talent around the world to be energised to join us, motivated to stay, and empowered to thrive.

Sounds like Citi has everything you need? Then apply to discover the true extent of your capabilities.

#LI-CM7

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Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.

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