Senior Executive Assistant - A05 - ZURICH

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Job Overview

The Senior Executive Assistant provides support to a small group of senior bankers by handling correspondence, managing calendars and appointments, arranging events, meetings, and conference calls, making travel arrangements, handing expenses, and providing other administrative tasks. The role is based in Zurich, Switzerland.

Responsibilities:

• Directly supports Director and Managing Director level bankers, and provides assistance to the wider Swiss Corporate Banking Team
• Manages day to day calendar(s) of senior bankers
• Coordinates all aspects of appointments, meetings, receptions and conference calls
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Coordinates and arranges for approvals required in the context of travel or meeting compliance, where needed
• Orders supplies and process invoices through Procure to Pay system
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications:

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Demonstrated a proactive, one-team mindset. Strong sense of ownership
• Versatile and solution-oriented. Able to adapt quickly and balance competing demands
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented
• Fluent (verbal and written) in English
• Familiarity with Concur as T&E system is a plus

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Job Family Group:

Business Strategy, Management & Administration

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Job Family:

Administrative Support

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Time Type:

Full time

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Most Relevant Skills

Please see the requirements listed above.

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Other Relevant Skills

For complementary skills, please see above and/or contact the recruiter.

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