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Job Overview

The Senior Accounts Payable Analyst will play a crucial role in the efficient and compliant management of the Accounts Payable process. This position focuses on the thorough verification and validation of supporting documentation (invoices, purchase orders, reimbursements, payment requests, and accounting instructions) before authorizing any transaction. The primary objective is to ensure data accuracy, strict adherence to internal policies and regulations, and proactive fraud prevention. In addition to analytical and authorization responsibilities, this role will serve as a key backup for the team Supervisor, assuming leadership and coordination tasks when necessary. Exceptional attention to detail and effective communication skills are required to interact with the team and other functional areas.

Key Responsibilities

• Document Verification and Validation:
  • Perform meticulous verification and validation of all supporting documentation (invoices, purchase orders, reimbursements, payment requests, funding and currency requests, and accounting instructions) to ensure accuracy, policy compliance, and fraud prevention.
  • Approve funding requests and currency exchange requests, ensuring the correct application of established controls and procedures.
  • Approve payments and accounting instructions, verifying correct allocation and regulatory compliance.
• Reconciliation and Monitoring:
  • Download and analyze payment reports to ensure correct execution and recording of transactions.
  • Validate daily reconciliations, identifying and resolving any discrepancies.
  • Validate rejection reports, investigating causes and proposing solutions to mitigate future occurrences.
  • Maintain rigorous control of the "error log," ensuring timely resolution of incidents and implementation of corrective actions.
• Operational Support and Continuous Improvement:
  • Resolve complex errors in the accounts payable process, collaborating with internal teams and business areas as needed.
  • Actively support internal and external audits, providing required documentation and explanations.
  • Participate in the creation, updating, and maintenance of process documentation (SOPs), ensuring their clarity and validity.
  • Support the implementation of new tools, systems, or process improvements, contributing to project success.
  • Periodically review and maintain access controls for critical systems, ensuring segregation of duties and information security.
  • Participate in the continuous review of standard processes, identifying opportunities for optimization and efficiency.
• Leadership and Backup:
  • Act as backup for the Accounts Payable team supervisor, assuming responsibilities for coordination, review, and team support in their absence.
  • Participate in Global Transformation Initiatives and forums.

Position Requirements

Experience and Academic Background

• University degree in Accounting, Finance, Business Administration, or a related field.
• Demonstrable experience minimum of  3 years in an Accounts Payable role, with emphasis on document verification, reconciliations, and regulatory compliance.
• Experience in roles involving authorization of financial transactions is a plus.

Soft Skills

• Attention to Detail: Exceptional ability to identify inconsistencies and errors in large volumes of information.
• Sense of Ownership: Commitment and responsibility in executing tasks and achieving team objectives.
• Sense of Urgency: Ability to prioritize and manage tasks under pressure, meeting strict deadlines.
• Leadership: Ability to influence, guide, and motivate team members, especially in the supervisor's absence.
• Negotiation: Skill to constructively resolve discrepancies with vendors and internal teams.
• Proactivity: Initiative to anticipate problems, propose solutions, and seek continuous process improvements.
• Analytical Thinking: Ability to analyze complex data, identify trends, and make informed decisions.
• Prioritization: Skill to organize and classify tasks based on their importance and urgency.

Technical Skills

• Proficiency in Microsoft Office (advanced Excel is a must ).
• Strong data analysis and reporting skills.
• Solid knowledge of the complete Procure-to-Pay (P2P) cycle.
• Strong accounting knowledge and understanding of generally accepted accounting principles.
• English level B2 (intermediate-advanced) - Ability to communicate effectively both orally and in writing.

• Ingles Fluido es mandatorio
• Rol híbrido en Heredia
• Se valora habilidades de comunicación, liderazgo
• Es mandatorio tener conocimiento en el proceso completo de pagos a proveedores/cuentas por pagar
• Se requiere conocimientos contables

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Job Family Group:

Operations - Services

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Job Family:

Accounting Operations

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Time Type:

Full time

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Most Relevant Skills

Please see the requirements listed above.

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Other Relevant Skills

For complementary skills, please see above and/or contact the recruiter.

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Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.

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