Senior Executive Assistant (German-speaker) - Citi Commercial Bank - Frankfurt am Main - Hybrid

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Job Overview

• Directly supports multiple managers and generally supports an entire department
• Manages day to day calendars of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• Manages and coordinates SharePoint content and information dissemination for the team
• May prepare and review materials and correspondence for meetings
• Assists with creation/modification of presentations, spreadsheets, and other documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Supports and coordinates event planning processes for the department
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications:

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented
• Fluency in English and German language is a must; French language skills are beneficial

Education:

• Bachelor's/University degree or equivalent experience

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