Senior Executive Assistant - A05 - BERTRANGE

Citi Luxembourg is on a transformation and growth journey. Everyone plays a critical role for the success of our team. The Senior Executive Assistant supports the CCO or group of individuals by providing administrative support and ensuring agendas, meetings, materials, projects, travel is well planned and coordinated..

Responsibilities:

• Directly supports a C16 level manager and generally supports the leadership team
• High attention to detail and follow-through for accuracy
• Exceptional verbal, written, and interpersonal communication skill
• Manages day to day calendar(s) of senior management - Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• Prepares and reviews materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required

• Appropriately assess risk demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications:

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

Education:

• Bachelor's/University degree or equivalent experience

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