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Governance Administrator/Company Secretarial Assistant

Job Req ID 24745514 Location(s) Belfast, United Kingdom Job Type Hybrid Job Category Legal
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Are you looking for a career move that will put you at the heart of a global financial institution?

This will role will position you with an established Company Secretarial team, based in Belfast, supporting Citibank Europe plc (CEP), which is the European Headquarters for Citi.

By Joining Citi, you will become part of a global organization whose mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress.

Team/Role Overview

This role would suit ideally a candidate with Company Secretarial experience or with similar transferable experience and will be crucial in supporting the smooth running of the Boards and Committees of our regulated legal entities, as well as providing legal entity management support to a broad portfolio of other controlled entities. The role will face a wide range of internal and external stakeholders and departments and at a senior Executive level. The team is based across Belfast and Dublin and includes a range of experience, ideal for someone who is keen to develop their governance career.

What you’ll do

A typical day in the role would involve working with a more experienced company secretary on a portfolio of Board/Committee governance and legal entity management activities such as board governance activities, as indicated below, in addition to signatory and Power of Attorney management, company filings and responding to regulatory or audit information requests. The candidate will have the opportunity to work on a full spectrum of projects from regulatory change implementation to entity liquidations and incorporations. The Company Secretarial team have interactions with almost every business, product and function, giving a ‘birds eye view’ of the firm.

Key tasks, which may be required as part of the role, include:

  • Organising meetings, liaising with all attendees, preparation of agendas and attendance at board meetings.
  • Preparation of draft minutes and following up with the business in respect of action items to be completed.
  • Circulating Board materials as and when required within the timeframe allocated.
  • Independently responding to email queries and proactively engaging with the business.
  • Maintenance of Power of Attorney process.
  • Participation in annual and ad hoc projects and activities, as required.
  • General company secretarial duties
  • Keeping abreast of relevant industry developments and regulatory changes.

What we’ll need from you

  • Previous Company Secretarial experience preferred, either in a professional services firm or an in-house company secretarial team. However, applicants with transferrable skills in governance type roles will be considered.
  • Experience in financial services in either in-house or experience working with financial services clients, would be an advantage.
  • Strong minute taking skills are a prerequisite for the role
  • Meeting Management skills
  • Attention to detail and excellent organisational skills
  • Works well as part of a multi-jurisdictional team and ability to travel if required
  • Excellent verbal and written communication skills

Holding of chartered status or studying towards graduate status from the Corporate Governance Institute (formerly Institute of Chartered Secretaries and Administrators - ICSA) would be an advantage.

Exceptional candidates who do not meet these criteria may be considered for the role provided they have the necessary skills and experience.

What we can offer you

We work hard to have a positive financial and social impact on the communities we serve. In turn, we put our employees first and provide the best-in-class benefits they need to be well, live well and save well.

By joining Citi Belfast, you will not only be part of a business casual workplace with a hybrid working model (up to 2 days working at home per week), but also receive a competitive base salary (which is annually reviewed), and enjoy a whole host of additional benefits such as: 

  • Generous holiday allowance starting at 27 days plus bank holidays; increasing with tenure
  • A discretional annual performance related bonus 
  • Private medical insurance packages to suit your personal circumstances
  • Employee Assistance Program  
  • Pension Plan 
  • Paid Parental Leave 
  • Special discounts for employees, family, and friends 
  • Access to an array of learning and development resources 

Alongside these benefits Citi is committed to ensuring our workplace is where everyone feels comfortable coming to work as their whole self every day.  We want the best talent around the world to be energized to join us, motivated to stay, and empowered to thrive. 

Sounds like Citi has everything you need? Then apply to discover the true extent of your capabilities.



Job Family Group:



Job Family:

Legal Professionals


Time Type:

Full time


Citi is an equal opportunity and affirmative action employer.

Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Citigroup Inc. and its subsidiaries ("Citi”) invite all qualified interested applicants to apply for career opportunities. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.

View the "EEO is the Law" poster. View the EEO is the Law Supplement.

View the EEO Policy Statement.

View the Pay Transparency Posting

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