Business & Travel Shared Services Generalist

Are you looking for a career move that will put you at the heart of a global financial institution? Then bring your skills in analysis, problem solving and communication to Citi’s Business & Travel Shared Services Team.

By Joining Citi, you will become part of a global organisation whose mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress.

Team / Role Overview

Business & Travel Shared Services Generalist is an intermediate-level professional responsible for execution of BTSS functions, supporting and directly reporting to Switzerland BTSS Country Manager to ensure operational productivity and efficiency. The following products are delivered by BTSS: Mail and Distribution (including mailroom operation, messenger service); Archiving services (archiving, retrieval, destructions); Managed Print Services (device rental and maintenance, paper and accessories supply); Marketing and Transactional Print Services; Office Supplies and Stationery; Business Travel; Corporate Card Program; Invoice preparation and scanning; Reception and switchboard services; Tea and dining services;  Vending services; Meeting rooms management.

This position in based in Switzerland (Zurich). The role will involve ensuring that all duties and requests are performed and completed in a timely manner and meet and deliver minimum operating standards and our agreed service levels.

What you'll do

• Support the BTSS Country Manager in the execution of the BTSS global and regional strategy.
• Provide support for various services related to core functions (Archiving, Mail & Distribution, Managed Print Services, Travel…) and Business Partner Services (Hospitality Services, Invoice Scanning Services etc.) and ensure efficient delivery of BTSS services in country.
• Utilize in-depth knowledge, skills and abilities required to resolve issues and escalate as needed.
• Monitor, assess, analyze and/or evaluate processes and data.
• Provide guidance or on the job training to new team members.
• Applies professional judgment to recommend changes to requirements relevant to specific unit of work.
• Develops working knowledge of industry practices and standards.
• Execute procedures and policies related to BTSS, expense management and services acquisition, following Citi standards.
• Review and process invoices and Purchase Orders for BTSS managed expenses.
• Support BTSS Country Head in managing and monitoring multiple 3rd party relationships owned by BTSS.
• Support BTSS Country Head in risk management, control design, execution and self-assessment, corrective action plans, risks exceptions and audits.
• Assist with budgeting, cost control and distribution and local procedures formulation in transposition of BTSS Minimum Operating Standards.
• Reconcile invoices against purchases and SLAs for related products or services.
• Partner with the other team(s) in operations function.
• Handle occasional complex and variable issues often involving multiple departments.
• Identify continuous improvement initiatives that will lead to cost savings.
• Be aware of the values and ethics of the organization.
• Direct participation in strategic projects.
• Assist the BTSS Country Management in ensuring adherence to the country financial budget while providing explanation on monthly variances.
• Support in conducting regular review of BTSS processes against policy and regulatory requirements.

What we'll need from you

• 1-3 years of relevant work experience
• Proficient in Microsoft Office Suite
• Proven organization and documentation skills
• Consistently demonstrates clear and concise written and verbal communications
• Demonstrated problem-solving skills
• Ability to manage stressful situations and timelines
• Fluent (English and German)
• Project Management Skills
• Bachelor’s degree/ University degree or equivalent experience

What we can offer you

By joining Citi Switzerland, you will not only be part of a business casual workplace with a hybrid working model (up to 2 days working at home per week), but also receive a competitive base salary (which is annually reviewed) and enjoy a whole host of additional benefits that support you (and your family) to be well, live well and save well.

Alongside these benefits Citi is committed to ensuring our workplace is where everyone feels comfortable coming to work as their whole self every day. We want the best talent around the world to be energized to join us, motivated to stay, and empowered to thrive.

Sounds like Citi has everything you need? Then apply to discover the true extent of your capabilities.

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