Corporate Services Officer

Citi Trust provides Wealth and Estate planning solutions across all jurisdictions where Citi Bank is represented for target market clients and offers a wide range of fiduciary vehicles and services.  Some of these are standard and others are custom tailored for individual clients.  In this role the individual will be expected to proficiently contribute to the activities involved in providing support solutions needed to enhance the business’ ability to function as a best-practice, knowledge-based and service-oriented company as well as keeping abreast with the increasing demand from regulators and clients for the highest standard of corporate governance and strict compliance with dynamic regulatory obligations in multiple jurisdictions.

Responsibilities

• Perform corporate secretary functions including:
  • Compliance: Ensuring the company complies with laws and regulations, and helping the business adapt to changes in corporate legislation 
  • Record keeping: Maintaining statutory registers, minute books, and share certificates, and ensuring these records are organized and easy to access
  • Board support: Guiding the board on their responsibilities, helping the board function efficiently, and advising directors on good governance practices 
  • Shareholder relations: Maintaining good relations with shareholders 
  • Administrative duties: Organizing and attending board meetings, drafting resolutions and minutes, and following up on decisions made during meetings 
  • Agenda setting: Working with the board and committee chairs to set the agenda for meetings 
  • Pre-meeting planning: Collecting and distributing key documents and reports to prepare for meetings 
  • Industry best practices: Highlighting industry best practices and changes 
  • Governance policies: Updating governance policies and practices
• Support Registered Office Services including:
  • Provision of official address and point of contact for entities formed in The Bahamas, Cayman Islands and Jersey, Channel Islands with government departments, regulatory agencies and other supervisory bodies
  • Maintain corporate records
  • Mail forwarding
• Provide Registered Agent Services including:
  • Citi Legal entity governance: ensure legal entities are acting in compliance with the Citi policies, standards and procedures as well as adhering to all jurisdictional obligations
  • Receive service of process: accepting legal documents and official correspondence requiring immediate attention
  • Online portal access: maintain up-to-date records in compliance portals with regulatory and government agencies
  • Name availability check: verification and reservation of desired business name within the respective jurisdiction
  • Company formation services: completion and filing of all legal documents, along with Memorandum and Articles of Association
  • Continuations – coordinate filing of documents in both jurisdictions while maintaining uninterrupted business continuity
  • Foreign company registrations: assist with registering the company to do business in another jurisdiction other than where it was incorporated
  • Liquidations: assist in ending the company existence
  • Transfer of Management: assist with the reorganization and transfer of management to a new service provider
  • International entity health check:  periodic review of foreign structures and processes to ensure they remain compliant
  • Provision of Nominee Shareholders, Corporate Directors and Officers:  preparation and maintenance of corporate records, i.e. registers, minutes and resolutions while effectively discharging the duties of these offices
  • Secure BO and CESRA filings:  maintain compliance and oversight
  • Administrative: obtaining certificates of good standing, certificates of incumbency, filing of annual returns, payment of annual registration fees
  • Third Party Risk Management:  governance and oversight of third party arrangements across the Citi entities including outsourced arrangements
  • Training: Identify needs and conduct periodic training

Experience

• Experience within trust / corporate services

Qualifications

• Knowledge of company and/or trust administration practices/law; STEP qualified
• Proficient in MS Office applications (Excel, PowerPoint, Word, Outlook)
• Flexible and prepared to undertake a variety of functions
• Excellent time management and organizational skills
• Ability to work under pressure and meet deadlines
• High level of accuracy and attention to detail

Education

• Bachelor’s degree in business or related discipline; law

------------------------------------------------------

Job Family Group:

------------------------------------------------------

Job Family:

------------------------------------------------------

Time Type:

------------------------------------------------------

Citi is an equal opportunity and affirmative action employer.

Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Citigroup Inc. and its subsidiaries ("Citi”) invite all qualified interested applicants to apply for career opportunities. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.

View the "EEO is the Law" poster. View the EEO is the Law Supplement.

View the EEO Policy Statement.

View the Pay Transparency Posting