Assistant Company Secretary

Are you looking for a career move that will put you at the heart of a global financial institution? Then bring your company secretary skills to Citi’s Legal team as we are expanding our team. Shape your career with Citi in Dublin.

By joining Citi, you will become part of a global organisation whose mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress. Citi has had a presence in Ireland since 1965, it was one of the first foreign banks to open an office in the country and is the Citibank Europe Plc headquarters. 

Team/Role Overview

This role will position you with an established Board Governance team of company secretaries, based in Dublin, supporting our Luxembourg and Ireland legal entities with Board Governance responsibilities. This role would suit ideally a candidate with Board Governance and Company Secretarial experience with Luxembourg Structured Funds or Irish Legal Vehicles including Depositary experience or with similar transferable experience. The role will interact with a wide range of internal and external stakeholders and departments. Our team includes governance professionals with spanning a range of experience levels and this role is ideal for someone who is keen to further develop their governance career.

What you’ll do

You will have the opportunity to work on a full spectrum of projects as set out below. The Company Secretarial team have interactions with almost every business, product and function, giving a ‘birds eye view’ of the firm.

Key tasks, which may be required as part of the role, include:

• Establishing and maintaining a strong governance framework for legal entities assigned to you.
• Organising meetings, liaising with chairs, presenters and attendees, preparation of agendas.
• Circulating Board materials as and when required within the timeframe allocated.
• Attending Board Meetings and working closely with the Chair to ensure the meeting runs smoothly.
• Preparing draft minutes and following up with the business in respect of action items to be completed.
• Independently responding to email queries and proactively engaging with the business.
• Maintenaning the Power of Attorney process.
• Participating in annual and ad hoc projects and activities, as required.
• Completing other General company secretarial duties as assigned.
• Keeping abreast of relevant industry developments and regulatory changes.

What we’ll need from you

• Previous Board Governance and/or Company Secretarial experience preferred, either in a professional services firm or an in-house company secretarial team. However, applicants with demonstrable transferrable skills in governance type roles will be considered.
• Experience in financial services particularly with Luxembourg Structured Funds or Depositary companies in either in-house or experience working with financial services clients, would be an advantage.
• Excellent verbal and written communication skills; minute taking experience would be a definite  advantage
• Attention to detail and excellent organizational skills
• Work well as part of a multi-jurisdictional team and ability to travel if required
• Holding chartered status or studying towards graduate status from the Corporate Governance Institute (formerly Institute of Chartered Secretaries and Administrators - ICSA) would be an advantage.

Exceptional candidates who do not meet these criteria may be considered for the role provided they have the comparable skills and experience.

What we can offer you

By joining Citi Dublin, you will not only be part of a business casual workplace with a hybrid working model (up to 2 days working at home per week), but also receive a competitive base salary (which is annually reviewed) and enjoy a whole host of additional benefits that support you (and your family) to be well, live well and save well. Discover more here.

Alongside these benefits Citi is committed to ensuring our workplace is where everyone feels comfortable coming to work as their whole self every day.  We want the best talent around the world to be energised to join us, motivated to stay, and empowered to thrive. 

Sounds like Citi has everything you need? Then apply to discover the true extent of your capabilities.

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Citi is an equal opportunity and affirmative action employer.

Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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