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COVID-19:

The health and safety of our colleagues and candidates for employment are our highest priority. Accordingly, Citi continues to monitor the COVID-19 situation closely. We have implemented precautionary measures across our firm globally, including conducting all candidate interviews virtually on a temporary basis until further notice where needed.

Senior Executive Assistant

Job Req ID 22546809 Location(s) Singapore, Singapore Job Category Business Strategy, Management & Administration
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Treasury and Trade Solutions (TTS) provides award-winning integrated cash management and trade

finance services to multinational corporations, financial institutions and public sector organizations across the world. TTS Asia was recently awarded Euromoney’s Best Transaction Bank in Asia given our leading capabilities, solutions and depth of client relationships across 15 markets in Asia Pacific.

The Senior Executive Assistant provides support to another individual or group of individuals by

handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other administrative tasks.

Responsibilities:

  • Directly supports C16/C15 level managers and generally supports an entire department
  • Manages day to day calendar(s) of senior management
  • Engages with other EAs to coordinate calendars and book senior leader meetings
  • Coordinates all aspects of executive level manager appointments, meetings, receptions, conference calls, and secures meeting rooms
  • May prepare and review materials and correspondence for meetings
  • Assist with creation/modification of presentations, spreadsheets, and other various documents
  • Prepare and book travel arrangements; prepare and distribute schedules/agendas for travel; and ensure all elements of travel are cared for (air, hotel, car, building access, dedicated office space at location of travel, etc.)
  • Prepares, reconciles and track expenses through CTE; order suppliers and process invoices through Procure to Pay system for the designated teams
  • Orders supplies and process invoices through Procure to Pay system
  • Manages approval and pulls HR reports from Workday
  • Assists in ad-hoc reports special projects as needed
  • Manages onboarding support of New employees for the department – seat assignment, IT set up, laptop, access card set up etc.
  • Office Space Management- seat availability, restacking etc.
  • Trains, coaches, or guides other administrative staff when required
  • Demonstrating consideration for the firm's reputation and safeguarding Citigroup, its clients, and assets, by driving compliance with applicable laws, rules, and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing, and reporting control issues with transparency.

Qualifications:

  • Previous office administration experience preferably within a large and complex financial services or similar organization
  • Highly proficient in Microsoft Office products
  • Working knowledge of Workday
  • Consistently demonstrates clear and concise written and verbal communication skills
  • Demonstrated ability to quickly gain command of new systems
  • Self-motivated and detail oriented

Education:

  • Bachelor's degree or equivalent experience

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Job Family Group:

Business Strategy, Management & Administration

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Job Family:

Administrative Support

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Time Type:

Full time

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Citi is an equal opportunity and affirmative action employer.

Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Citigroup Inc. and its subsidiaries ("Citi”) invite all qualified interested applicants to apply for career opportunities. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.

View the "EEO is the Law" poster. View the EEO is the Law Supplement.

View the EEO Policy Statement.

View the Pay Transparency Posting

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  • Join our team
    of 220,000+
    strong diverse employees

  • Socially minded employees volunteering in communities across 90 countries

  • Meaningful career opportunities thanks to a physical presence in over 95 markets

We foster a culture that embraces all individuals and encourages diverse perspectives, where you can make an impact and grow your career. At Citi, we value colleagues that demonstrate high professional standards, a strong sense of integrity and generosity, intellectual curiosity, and rigor. We recognize the importance of owning your career, with the commitment that if you do, we promise to meet you more than half way.

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