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COVID-19:

The health and safety of our colleagues and candidates for employment are our highest priority. Accordingly, Citi continues to monitor the COVID-19 situation closely. We have implemented precautionary measures across our firm globally, including conducting all candidate interviews virtually on a temporary basis until further notice where needed.

Senior Executive Assistant

Job Req ID 22476653 Primary Location San Francisco, California Job Category Business Strategy, Management & Administration
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Level: Executive Administrative Assistant

Location: Palo Alto or San Francisco (hybrid work model)

About Citi

For the past 200 years at Citi, we have had a drive to help clients move from ambition to achievement. Our company has been one of the foundational components of today’s modern financial infrastructure—this gives us a level of unmatched expertise in tackling the world’s most complex challenges and connecting across capabilities to enable lasting progress for our clients.  

We attract and nurture local talent from all over the world, ensuring our people are both deeply attuned to regional needs but also bring a global mindset to help clients, communities and nations move forward. Our culture is fueled by men and women with the passion to push beyond borders and boundaries, and the wisdom and courage to do what’s right.  

Business Overview

Citi Ventures is Citi's global corporate venturing and innovation group, chartered to collaborate with internal and external partners to conceive, partner, launch, and scale new ventures that have the potential to disrupt and transform the financial services industry, drive client success, and generate new value for Citi.

Position Summary and Responsibilities:
This position will provide executive support to the Citi Ventures’ Venture Investing team based in Silicon Valley.  The role will report to the Global Head of Venture Investing team and will provide executive admin support to two MDs and selective support to 2-3 junior team members.

  • Provide all daily administrative support for two Silicon Valley-based Venture Investing MDs (e.g., calendaring, day to day management, as well as exercise independent discretion when responding to inquiries)
  • Maintain frequently changing calendars through Outlook and understand Executives’ priorities to effectively manage the calendar as well as be proactive in spotting conflicts and planning ahead
  • Coordinate all aspects of executive level appointments, meetings, receptions and conference calls
  • Arrange domestic and international travel plans including compiling documents for travel related meetings and processing expense reports
  • Assist with in-office event planning and coordination ~2-4x/year
  • Collaborate with other executive assistants in our San Francisco, New York, and London offices to schedule team meetings/events and coordinate use of Citi Ventures space with visiting team members/business partners
  • Create and distribute monthly meeting metrics extracted from Salesforce
  • File expense reports
  • For 2-3 junior team members, assist with calendaring where it involves the two MDs, and file expense reports

Required Experience and Key Competencies

Technical Skills:

  • Highly proficient in MS Office (Word, Excel, Outlook, PowerPoint)
  • Experience with Concur for travel and expenses is desirable
  • Ability to gain a strong command of new systems (P2P, Citi Travel & Expense, SalesForce)

Non-Technical Skills:

  • College degree preferred
  • 3+ years’ experience as a senior level assistant.
  • Expert in multi-tasking, organizing, and prioritizing a must; proactive and anticipatory
  • Strong problem solving with ability to get things done
  • Strong written and verbal communication skills
  • Detail oriented with ability to work independently and prioritize workload
  • Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment; demonstrates a high level of integrity and professionalism
  • Professional presence and ability to engage with internal and external constituents
  • Flexibility with work schedule and ability to check blackberry and work inquiries outside of standard work hours
  • Proven ability to work well with others

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Job Family Group:

Business Strategy, Management & Administration

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Job Family:

Administrative Support

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Time Type:

Full time

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Citi is an equal opportunity and affirmative action employer.

Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Citigroup Inc. and its subsidiaries ("Citi”) invite all qualified interested applicants to apply for career opportunities. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.

View the "EEO is the Law" poster. View the EEO is the Law Supplement.

View the EEO Policy Statement.

View the Pay Transparency Posting

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Effective November 1, 2021, Citi requires that all successful applicants for positions located in the United States or Puerto Rico be fully vaccinated against COVID-19 as a condition of employment and provide proof of such vaccination prior to commencement of employment.

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  • Join our team
    of 220,000+
    strong diverse employees

  • Socially minded employees volunteering in communities across 90 countries

  • Meaningful career opportunities thanks to a physical presence in over 95 markets

We foster a culture that embraces all individuals and encourages diverse perspectives, where you can make an impact and grow your career. At Citi, we value colleagues that demonstrate high professional standards, a strong sense of integrity and generosity, intellectual curiosity, and rigor. We recognize the importance of owning your career, with the commitment that if you do, we promise to meet you more than half way.

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