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Career Opportunity

Corporate Secretarial Assistant

  • Primary Location: India,Maharashtra,Mumbai
  • Education: Bachelor's Degree
  • Job Function: Legal
  • Schedule: Full-time
  • Shift: Day Job
  • Employee Status: Regular
  • Travel Time: No
  • Job ID: 18075300


Job Purpose:

  • To provide general support to the corporate secretarial function in Asia Pacific in accordance with the pre-set work procedures

Job Background/Context:

The Corporate Secretarial Services Centre in Mumbai (“Mumbai CSC”) is established to provide centralized support to Corporate Secretarial teams within Asia Legal by performing assigned maintenance and administrative tasks  The Mumbai CSC is currently providing relevant services to Hong Kong as a pilot location  In preparation for the expansion of relevant services to other locations in Asia, there is the need to recruit additional members to the Mumbai CSC.

Key Responsibilities:

  • Primary tasks to be performed include but without limitation, the following:
  • To process requests for issue of powers of attorney (“PoA”) by Citi subsidiaries, monitor & process necessary renewal before expiry of such PoAs, update and maintain a master list of all PoAs issued and arrange certified copies of such PoAs as and when required
  • To maintain and update the authorised signatories lists for various Citi subsidiaries and to process requests for certification of signing authorities and / or certified copies of relevant lists
  • To review termination notices issued by HR system against various authorization lists (PoA and authorised signatories) and to update relevant lists with removals as appropriate
  • To serve as a first point of contact for requests / enquiries relating to corporate / constitutional documents of Citi subsidiaries (such as KYC requests and account opening requests) and arrange for certified copies to be provided as appropriate
  • To provide centralized support in raising requests for data updating in Citi’s proprietary legal entity platform, following up on necessary approvals and to ensure that data changes are updated in the system within the prescribed deadline; to assist the various legal entities’ lawyers in regular data attestations and to generate legal entity reports for regulatory reporting as and when required
  • Other corporate secretarial duties from time to time assigned by the Regional Corporate Secretariat


Qualifications: (degree/certifications)

  • Essential – Bachelor’s Degree in relevant discipline – law, corporate governance or business administration
  • Desirable – professional qualification as lawyer or chartered secretary
  • Competencies (soft skills you are looking for in a candidate)
  • Excellent organization skills
  • Able to work under tight deadlines
  • A good team player who is able to deal with colleagues at all levels


  • Essential – 3 – 5 yrs’ experience in supporting corporate lawyers / secretaries in corporate administration and governance matters in particular in maintaining corporate data and records, arranging signing of corporate docs and handling requests for corporate actions and / or documents
  • Desirable – experience working in banking or financial institutions

Skills: (technical skills)

  • Essential – Excellent written and spoken English, strong ability to interpret and understand legal and / or regulatory requirements
  • Desirable - experience in using legal entity database and record retention system e.g. Sharepoint