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Mutual Fund Financial Reporting & Administration VP
- Primary Location: United States,Ohio,Columbus
- Education: Bachelor's Degree
- Job Function: Operations
- Schedule: Full-time
- Shift: Day Job
- Employee Status: Regular
- Travel Time: No
- Job ID: 18074112
Manage production of periodic investment company (“fund”) financial and related shareholder and client reports, including semi-annual and annual financial statements, quarterly administrator reports and semi-annual filings of Form N Semi-annual Report (“N-SAR”). Responsible for working with internal and external clients to design and develop controlled, efficient, and effective fund financial reporting and client reporting processes. Expected to proactively manage client relationships, evaluating interactions and data flow requirements. Must maintain a thorough understanding of required financial statement disclosures and the sources of information that support said disclosures. A comprehensive understanding of the interrelationship of financial statement schedules is required.
ESSENTIAL JOB RESPONSIBILITIES
1 Manage production of periodic fund financial and related shareholder and client reports by:
a)Gaining a thorough understanding of the report production requirements for various funds
b)Maintaining an understanding of each entity’s reporting periods and report distribution requirements.
c)Maintaining working knowledge of portfolio instrument types, including domestic and foreign equities, fixed income securities, futures, foreign currency forward contracts, options, SWAPS, money market instruments, etc.
d)Understanding external audit relationships and “key” client relationships that impact the production of periodic shareholder and client reporting.
e)Managing the status of report production schedules that clearly define the report production process, including a detail list of production requirements, responsible parties, and calendar of significant dates.
f)Managing periodic production planning meetings that include appropriate individuals from: Fund Accounting, Tax, Financial Reporting, Expense Accounting, Transfer Agency, Relationship Management, Legal, the client, and external auditors and financial statement printers. Taking leadership role in the planning process by maintaining working knowledge of Transfer Agency, Expense Accounting, Legal, Tax, Compliance and Relationship Management responsibilities
g)Continually assess the information flow and whether or not deadlines will be met. Take the appropriate action to release reports for timely mailing.
h)Manage applicable external audit relationships and communications.
2.Maintain a thorough understanding of required financial statement disclosures by:
a)Reviewing SEC Rules and Regulations relating to Registered Investment Companies: Regulation S-X, Part 210, Article 6.
b) Reviewing the applicable sections of Sub Chapter M of the IRC which document shareholder tax reporting requirements that support relevant financial statement disclosures.
c)Reviewing the applicable sections of SEC Form N-1A, Registration Statement, which relate to financial statement presentation.
d)Reviewing external audit GAAP disclosure checklists (for registered investment companies) and managing the completion of applicable items.
e)Reviewing components of fund financial reporting:
i) Statement of Assets and Liabilities
ii)Statement of Net Assets
iii)Statement of Operations
iv)Statement of Changes in Net Assets
vi)Notes to Financial Statements
vii)Schedule of Investments
viii)Management Discussion and Analysis
x) Report of Independent Accountants
f) Reviewing Investment Company Institute releases as they relate to investment company financial reporting.
3. Design and develop integrated reporting processes by:
a)Creating seamless workflows from “Fund Accounting” daily processing leveraging the sources of information inputs and system generated outputs.
b) Integrating Bloomberg functions and other external information sources into the process flow.
4. Manage the filing of Form N-SAR in a timely and accurate manner by:
a)Understanding the basis of Form N-SAR, and its questions.
b)Understanding the electronic filing process, including filing deadlines, and information sources.
c)Overseeing the N-SAR filing process by working productively with the individuals responsible for providing information necessary to complete N-SAR questions.
d)Continually assess the information flow and whether or not deadlines will be met. Take appropriate action to avoid a late filing or filing for an extension.
5. Maintain applicable procedures manuals and proper working paper documentation by:
a)Managing design and implementation of procedures manuals for major areas of responsibility.
b)Reviewing procedures and working paper documentation for applicability and appropriateness.
c)Training staff on use of procedures manuals and application of proper working paper documentation.
6. Build positive cooperative relationships with co-workers, internal and external relationships by:
a)Communicating in a productive manner, listening to the concerns of others.
b) Exercising reasonable judgment in managing through internal and external client issues.
c)Consistently demonstrating maturity and poise to foster a “team” environment.
d)Exhibiting approachability from individuals at all levels.
e)Maintaining outstanding written and verbal communication skills.
f)Being proactive in minimizing last minute requests and planning projects accordingly.
g)Objectively assessing individual responsibilities and assisting others in completing group responsibilities.
7.Take a leadership role in managing assigned clients and expectations by:
a)Periodically meeting with client representative to understand their business requirements.
b)Sharing client expectations with applicable internal business units.
c)Developing and managing solution oriented client expectation project plans.
Must be PC literate, and possess superior spreadsheet and word processing software knowledge.
Comprehensive understanding of the inter-relationships of Balance Sheet, Statement of Operations, and Statement of Changes in Net Assets or equivalent knowledge a plus.
Superior written and verbal communication skills, attention to detail, sense of urgency for deadlines, and solid organizational skills required.
Interpersonal skills should foster approachability and maturity.
7+ years of mutual fund or equivalent financial reporting experience.
Licenses or Certifications: Certified Public Accountant preferred.
Special Requirements: Experience with SunGard INVEST ONE a plus.