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Talent Acquisition PMO Co-ordinator

Job Req ID 21394073 Location(s) Belfast, United Kingdom; Warsaw, Poland Job Category Human Resources
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Job Purpose
The Talent Acquisition PMO (Project Management Office) Co-ordinator is responsible for supporting delivery of Talent Acquisition (TA) operational activity in the EMEA region in partnership with colleagues and stakeholders across the region.  The PMO co-ordinator provides administrative support for a range of processes and projects relating to recruitment operations delivery, technology & program management, risk & compliance, process improvement, reporting & analytics, procurement and third party management.

Key Responsibilities:

Support the talent acquisition team with operational and administrative tasks across all areas of TA activity. These could include: new policy implementation, process improvement, technology projects, risk and compliance activities, reporting and analytics, and procurement.

  • Undertake global and regional data assignments: information gathering, data analysis, quality checking, auditing
  • Use reports to identify data quality issues and conduct independent follow up to correct issues
  • Be able to learn and use key recruitment systems, Workday & Avature, and support the resolution of systemic process issues in partnership with recruiters and HRSS
  • Manage central team data such as process documents, organization charts, coverage matrix, stakeholder mapping to ensure a relevant and current information repository for the wider TA team
  • Proactively maintain a project tracker of all TA priorities
  • Support the procurement, third party and invoicing processes of vendor and talent acquisition costs across the region in collaboration with finance
  • Support the risk and controls agenda, strengthen a culture of risk awareness, monitor corrective action plans, co-ordinate required sample testing and relevant reporting
  • Manage the PMO inbox, collation and editing of team communications
  • Contribute to the proactive culture within the team and identify opportunities for process improvement wherever possible

Other ad hoc tasks which support the timely resolution of issues, Program Execution, data quality assurance, maintenance of BAU TA operations

Knowledge / Experience

Analysts will be able to demonstrate several (but not all) of the below skills and experience criteria:

  • Previous experience could be from operations, project management, HR or technology teams.
  • Experience of using and managing third party systems, including applicant tracking systems (e.g. Avature/Workday)
  • Ability to build relationships and interact positively with various colleagues and partners across different geographies and respond rapidly to urgent requests to fulfil business needs
  • Strong attention to detail
  • Ability to multi-task and manage competing priorities
  • Proven ability to deliver results independently in a collaborative environment
  • Advanced Microsoft office skills


  • Preferably educated to degree level but not essential if balanced with relevant experience


Job Family Group:

Human Resources


Job Family:



Time Type:

Full time


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Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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